Element: transition to the global shared service center

Interim senior accounting specialist: took over payables for five German sites and prepared the migration to the Global Business Center in Edinburgh.

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Fact sheet

Period11/2024 – 02/2025
CompanyElement Materials Technology (testing & certification)
Roleinterim senior accounting specialist, remote
Scopeshared services, Microsoft Dynamics 365
StatusCompleted

Loretta Schneiders

Overview

For Element Materials Technology, Loretta Schneiders remotely took over the payables function of five German sites and prepared the transition to the Global Business Center in Edinburgh – with fully documented processes as the basis for the migration.

Situation

Payables for the German sites were to be moved to a global shared service center. Until then, day-to-day operations had to run reliably and knowledge of the local workflows had to be prepared so that the hub could take it over.

Approach

Taking over payables

Took over payables for five sites in Dynamics 365 and optimised payment runs and reporting.

Documenting processes

Fully documented all workflows as the basis for the handover to Edinburgh.

Supporting the transition

Proactive coordination with the Global Business Center throughout the transition.

Supporting the closing

Contributed to monthly and annual closings under IFRS.

Result

Result and handover

Fully documented processes for the migration to the global shared service center and an orderly transition while day-to-day operations continued.

What others can take away

A shared services transition succeeds when local knowledge becomes visible before the move. Clean documentation and direct communication with the hub matter more than any tool.

Reference

“Her ability to structure and develop complex processes efficiently, and her proactive communication with the Global Business Center in Edinburgh, were outstanding.” (translated)

Interim Head of Finance, Element Materials Technology