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Shared Services Transition.

Stabilize, harmonize and prepare accounting processes across multiple entities for migration into the shared service center. Structured and documented.

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Your contactLoretta Schneiders

Overview

When accounting processes move into a shared service center or need harmonizing across several entities, you need someone who stabilizes, harmonizes and documents cleanly.

Across entities, countries and hubs.
With documented processes as the foundation for the migration.

Situations

Typical situations in a shared services transition

Shared Services Transition requires experience with the interplay between local processes and a global business center. We take over the accounting processes during the transition phase and make sure the migration runs smoothly.
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Typical triggers: relocating accounting processes into a global business center, harmonizing processes across several entities, inconsistent standards between sites, or missing documentation as the basis for the migration.
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In close collaboration with the global business center and with proactive communication across country and hub boundaries.

What we take over in the transition

Takeover and stabilization of accounting processes across multiple sites in a shared-services context.

Process harmonization across multiple entities, countries and hubs.

Close collaboration and proactive communication with the global business center.

Optimization of payment runs and reporting processes during the transition phase.

Full documentation of stable processes as the foundation for migration into the shared service center.

Support with monthly and annual close under IFRS during the transition.

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Services

Reference mandates in the transition

Element Materials Technology · Interim Senior Accounting Specialist

Accounts payable for five German sites taken over in a shared-services context (D365), while the entire German accounting organization was transferred into a global shared service center in Edinburgh. Payment runs and reporting optimized, processes fully documented.

Wabtec (Stemmann, PanTrac, Annax) · Interim Senior Finance Specialist

Across three group companies with different ERP systems (abas ERP, Navision D365, SAP Business One), processes harmonized, reporting standards introduced and documented, in parallel with ongoing operations.

Element reference: “Proactive communication with the GBS”

The Interim Head of Finance confirms: the ability to structure and develop complex processes efficiently, combined with proactive communication with the Global Business Center in Edinburgh, plus a hands-on mentality and quick grasp of new topics.

Result · migration-ready processes

The result is fully documented, stable processes that provide a solid foundation for migration into a global shared service center.

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Your contact: Loretta Schneiders

Loretta Schneiders

Managing Partner · Senior Interim Finance Leadership

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Clarity in numbers. Structure in processes. Leadership with impact.

Loretta Schneiders brings over 15 years of experience in accounting, shared services and finance leadership. She knows the interplay between local processes and a global business center from numerous transition mandates.
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Operational depth is no compromise here, it is her advantage: she knows the reality inside the process from her own experience and builds better structures from it than someone who only looks from the outside.

What references consistently confirm: fast onboarding, proactive communication across hubs and process improvements that last. Communication in six languages and on equal footing with international teams.

Over 15 years of experience in accounting, shared services and finance leadership.
Process harmonization across multiple entities, countries and hubs.
Collaboration with global business centers, e.g. GBS Edinburgh.
ERP expertise: SAP FI/CO, S/4HANA, Oracle EBS, Navision D365, abas ERP, Datev.

Process takeover in an SSC context

Takeover and stabilization of accounting processes across multiple sites while the organization is transferred into a shared service center.

Harmonization across entities

Standardizing processes and standards across multiple entities and ERP systems, in parallel with ongoing operations.

Collaboration with the GBS

Close, proactive coordination with the global business center to ensure smooth transition processes.

Documentation for the migration

Fully documented, stable processes as the foundation for migration into the global shared service center.

FAQ

Frequently asked questions: Shared Services Transition

What does a shared services transition in accounting involve?

Four things at its core: taking over and stabilising the existing accounting processes at the sites, harmonising them across entities, documenting them fully and coordinating the transition closely with the global business centre. In parallel, payment runs, reporting and closing work have to keep running reliably. If one of these building blocks is missing, gaps and exceptions end up in the shared service centre later.

How is local process knowledge secured before the move?

By documenting processes as they actually run, including exceptions, approval paths and contacts, rather than as they appear in the manual. At Element Materials Technology, Loretta Schneiders documented the payables processes of five German sites in this way for the handover to Edinburgh. More in the Element case study.

How does day-to-day business stay stable during the transition?

By having someone take operational responsibility for the processes during the transition phase, rather than just overseeing it. Loretta Schneiders, for example, takes over accounts payable, manages payment runs and reporting and contributes to the monthly and annual closings while the organisation moves. Payment terms and closing deadlines are met even when local capacity runs short during the transition.

Can processes be harmonised across entities with different ERP systems?

Yes, even without first moving everything onto one system. At Wabtec, Loretta Schneiders standardised processes and reporting standards across three entities running abas ERP, Navision/Business Central and SAP Business One, alongside ongoing operations. If a system change is also on the agenda, the transition can be combined with an ERP migration in accounting.

How does collaboration with a shared service centre abroad work?

With proactive, direct communication and clear handover points between site and hub. The referee at Element highlights exactly this: proactive communication with the Global Business Center in Edinburgh. Loretta Schneiders works in German and English and also communicates in Spanish, French, Portuguese and Dutch, which makes coordination with international hubs easier.

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Are you facing a shared-services transition or do you need to harmonize accounting processes across multiple entities? Let's talk about your situation.

Shared Services Transition.

Overview

Situations

Typical situations in a shared services transition

What we take over in the transition

Services

Reference mandates in the transition

Element Materials Technology · Interim Senior Accounting Specialist

Wabtec (Stemmann, PanTrac, Annax) · Interim Senior Finance Specialist

Element reference: “Proactive communication with the GBS”

Result · migration-ready processes

Your contact

Your contact: Loretta Schneiders

Loretta Schneiders

More on this topic

More on this topic

FAQ

Frequently asked questions: Shared Services Transition

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