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Interim Accounts Receivable.

Interim accounts receivable: open items under control, structured dunning, DSO reduced. International receivables management with nine-figure turnover, from day one.

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Overview

When a gap opens up in accounts receivable at short notice or receivables pile up, it needs to be closed with no long ramp-up. We take on AR immediately, stabilize the processes, structure the dunning and clear open items. Fully responsible from day one. With processes that carry on after the mandate.

Situations

Typical situations for an interim accounts receivable mandate

Interim Accounts Receivable steps in when AR is without clear leadership, receivables pile up, or the dunning process needs restructuring. With operational responsibility, not outside consulting.
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Typical triggers: a vacancy in the AR team, a backlog of open items before month-end or year-end, an unstructured dunning process, or account clearing and reporting that need rebuilding.
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Also at high volume: international receivables management with nine-figure annual turnover is taken on and stabilized with no ramp-up.

What we take on in accounts receivable

01

Full accounts receivable: invoicing, posting of incoming payments, account reconciliation and clearing of open items.

02

Structured dunning and receivables management, from payment reminder to escalation.

03

Account clearing, allocation of incoming payments and cleanup of open items, even with backlogs.

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International receivables management with nine-figure annual turnover in group structures.

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Receivables reporting, aged-debt overviews and reliable figures for the closing.

06

Experience in SAP FI/CO, S/4HANA, Oracle EBS, Navision D365 and other ERP systems.

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Services

Reference mandates in receivables management

01

Live Nation Entertainment · Interim Accounting Team Lead

Functional leadership of a 20-person accounting team across accounts receivable, accounts payable and artist accounting (Oracle EBS). AR processes stabilized and account clearing structured.

02

Wabtec (Stemmann, PanTrac, Annax) · Interim Senior Finance Specialist

Across three group entities, ran international receivables management with nine-figure turnover, and developed and embedded reporting standards and best practices for receivables management.

03

Stemmann-Technik reference: “Outstanding expertise”

The Interim Head of Finance confirms: thorough analysis and optimization of receivables and reporting processes, introduction of best practices and standards that lastingly improved workflows and strengthened confidence in reporting.

04

Result · clean receivables processes

The result is structured receivables processes with clear dunning, cleaned-up open items and documented standards the internal team can carry on independently.

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Your contact: Loretta Schneiders

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Loretta Schneiders

Managing Partner · Senior Interim Finance Leadership

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Secure liquidity. Steer receivables. Keep payment terms.

Loretta Schneiders brings over 15 years of experience in accounting, shared services and finance leadership. In accounts receivable she also takes on international, high-volume mandates immediately and with no ramp-up.
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Operational depth is no compromise here, it is her advantage: she knows the reality inside the process from her own experience and builds better structures from it than someone who only looks from the outside.

What references consistently confirm: fast onboarding, measurable results and receivables processes that last. Communication in six languages and on equal footing with international teams and hubs.
  • Over 15 years of experience in accounting, shared services and finance leadership.
  • International receivables management with nine-figure annual turnover in group structures.
  • Leadership of finance and accounting teams of up to 20 people.
  • ERP expertise: SAP FI/CO, S/4HANA, Oracle EBS, Navision D365, abas ERP, Datev.

Take on and stabilize AR processes

Immediate, independent takeover of accounts receivable with no ramp-up, even at high volume and with a complex system landscape.

Dunning and receivables management

Structured dunning, consistent receivables management and reduction of overdue open items.

Account clearing and reporting

Allocation of incoming payments, account clearing and receivables reporting with reliable figures.

Clean documentation and handover

Documented, stable receivables processes with clear standards as a basis for the internal team.

More on this topic

More on this topic

Case study

Wabtec: finance standards embedded in three companies

Related services

Working CapitalInterim Head of AccountingProcess Digitalization

FAQ

Frequently asked questions: Interim Accounts Receivable

How can DSO be reduced operationally in accounts receivable?

Through three levers in day-to-day operations: allocating incoming payments promptly, clearing disputed or incorrect items quickly and running a dunning process with fixed stages and deadlines consistently. The lever often lies less with slow-paying customers than with unresolved differences and unclear responsibilities. We manage the overall effect on tied-up capital and liquidity through working capital management.

What should you do when open items pile up before the closing?

First we get an overview of the ageing of receivables and allocate unmatched incoming payments. Then accounts are cleared, old items are cleaned up and customer accounts are reconciled, so that the receivables overview for the month-end or year-end closing is reliable. In parallel we tackle the causes of the backlog so that it does not build up again the following month.

How do you structure dunning without straining customer relationships?

With clear rules: graduated steps from a friendly payment reminder to escalation, fixed deadlines and a line agreed in advance with sales and management on who steps in when. This keeps dunning consistent without surprising key accounts. With international customers, it helps that Loretta Schneiders communicates in six languages.

Can accounts receivable for several entities and countries be taken over on an interim basis?

Yes. At Wabtec, Loretta Schneiders was responsible for international receivables management with a nine-figure volume across three group companies, including dunning, collections and contribution to month-end closing, spanning different ERP systems and working fully remotely. The result was uniform reporting standards for receivables management. Details in the Wabtec case study.

Interim accounts receivable, factoring or a collection agency: what is the difference?

Factoring is a financing instrument in which receivables are sold; a collection agency recovers individual debts externally. Interim accounts receivable starts earlier: we take over receivables accounting within the company itself, organise processes, dunning and account clearing and build reliable reporting. An external collection partner can then be brought in specifically for the final escalation stage.

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Does your accounts receivable need reinforcement at short notice, or your dunning a clear structure? Let's talk about your situation.

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