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Interim Accounts Payable.

Take over, stabilize and digitize accounts payable at short notice. Even with nine-figure annual turnover and no ramp-up, from day one.

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Portrait of Loretta SchneidersYour contactLoretta Schneiders

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Overview

When a gap opens up in accounts payable at short notice, it has to be closed without lengthy onboarding. We take over accounts payable immediately, stabilize the processes, digitize invoice approval and document cleanly.

Fully accountable from day one.
And with processes that carry on after the mandate.

Situations

Typical situations in accounts payable

Interim Accounts Payable steps in when accounts payable is suddenly without leadership, invoices are piling up or processes need restructuring. With full operational responsibility from day one.
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Typical triggers: a short-notice vacancy in the AP team, an invoice backlog before month-end or year-end close, digitization of invoice approval, or interface problems between accounting, procurement and supply chain.
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Even at high volume: accounts payable with nine-figure annual turnover is taken over and stabilized without ramp-up.

What we take over in accounts payable

01

Full accounts payable: document validation, invoice capture, account assignment and posting, including project billing, down payments and installment payments.

02

On-time processing of incoming invoices and independent execution of payment runs.

03

Digitization and optimization of invoice approval and account assignment logic.

04

Analysis and optimization of the interfaces between accounting, procurement and supply chain.

05

Onboarding of new staff, interim and permanent, into processes and system landscape.

06

Experience in SAP MM, VIM, S/4HANA, Oracle EBS, Navision D365 and other ERP systems.

Your situation looks different? Talk to Loretta Schneiders directly.

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Services

Reference mandates in accounts payable

01

KHD Humboldt Wedag · Interim Accounts Payable Manager

Accounts payable with nine-figure annual turnover taken over and stabilized without ramp-up (SAP MM, VIM, S/4HANA). Invoice approval digitized, account assignment logic and interfaces to procurement and supply chain optimized.

02

Element Materials Technology · Interim Senior Accounting Specialist

Accounts payable for five German sites in a shared-services context (D365). Payment runs and reporting optimized, processes fully documented for the migration to the Global Business Center Edinburgh.

03

KHD reference: “Structured, solution-oriented, conscientious”

The Global Head of Accounting confirms: short-notice takeover and stabilization of accounts payable processes, fast onboarding into the SAP S/4HANA system landscape, on-time processing of incoming invoices and an independent, reliable way of working, including remotely.

04

Result · clean handover

At the end of every mandate stand optimized, digitized accounts payable processes with clear standards and documented workflows that the internal team can carry on independently.

Your contact

Your contact: Loretta Schneiders

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Loretta Schneiders

Managing Partner · Senior Interim Finance Leadership

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Clarity in numbers. Structure in processes. Leadership with impact.

Loretta Schneiders brings over 15 years of experience in accounting, shared services and finance leadership. In accounts payable she takes on even demanding, high-volume mandates immediately and with no ramp-up time.
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Operational depth is no compromise here, it is her advantage: she knows the reality inside the process from her own experience and builds better structures from it than someone who only looks from the outside.

What references consistently confirm: fast onboarding, measurable results and process improvements that last. Communication in six languages and on equal footing with international teams and hubs.
  • Over 15 years of experience in accounting, shared services and finance leadership.
  • Accounts payable with nine-figure annual turnover in group structures.
  • Leadership of finance and accounting teams of up to 20 people.
  • ERP expertise: SAP MM, VIM, S/4HANA, Oracle EBS, Navision D365, abas ERP, Datev.

Taking over and stabilizing accounts payable processes

Immediate, independent takeover of accounts payable without onboarding, even at high volume and with a complex system landscape.

Digitizing invoice approval

Digitization and optimization of invoice approval and account assignment logic, including interfaces to procurement and supply chain.

Payment runs and reporting

Preparation and execution of payment runs, bank postings, account clearing and independent reporting.

Clean documentation and handover

Documented, stable processes with clear standards as a foundation for the internal team or a migration.

More on this topic

More on this topic

Case studies

Live Nation: leading an accounting team through transformationKHD Humboldt Wedag: payables processes digitalisedElement: transition to the global shared service center

Guide

Checklist: shared services transition in financeS/4HANA migration in accounts payableE-invoicing 2027: what accounting needs to prepare nowPreventing bank detail fraud and payment fraud in accounts payable

Related services

Interim AccountingERP Migration in AccountingInterim Finance Leadership

FAQ

Frequently asked questions: Interim Accounts Payable

What does interim accounts payable cover?

The complete payables function: document validation, invoice entry, account assignment and posting, project billing, down payments and instalments, and the independent preparation and execution of payment runs.

What to do about an invoice backlog before the closing?

First, the backlog is cleared by priority so that payment terms and closing deadlines are met. Then the root causes are tackled: approval workflows, account assignment logic and interfaces with procurement and supply chain.

Can invoice approval be digitalised?

Yes. At KHD Humboldt Wedag, Loretta Schneiders digitalised invoice approval in the SAP S/4HANA landscape using VIM and optimised the account assignment logic. More approaches under finance process digitalization.

What volume can be handled?

Payables functions with nine-figure annual volumes have been taken over and stabilised without onboarding time, including in group structures with several sites.

What remains after the mandate?

Documented, stable processes with clear standards, as a basis for the internal team, new staff or an upcoming shared services transition.

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Do you need reinforcement in accounts payable at short notice, whether due to a vacancy, an invoice backlog or a digitization project? Let's talk about your situation.

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