KHD Humboldt Wedag: payables processes digitalised

Interim accounts payable manager: took over a payables function with nine-figure annual volume without onboarding time and digitalised invoice approval with SAP VIM.

GET IN TOUCH

All case studies

Fact sheet

Period03/2025 – 07/2025
CompanyKHD Humboldt Wedag (mechanical engineering, Cologne)
Roleinterim accounts payable manager, hybrid
ScopeSAP S/4HANA, MM, VIM; nine-figure annual volume
StatusCompleted

Loretta Schneiders

Overview

At KHD Humboldt Wedag, Loretta Schneiders took over the payables function at short notice as interim accounts payable manager – with nine-figure annual volume and no onboarding time. In parallel, she worked as key user and test user on the SAP S/4HANA roll-out in the payables process.

Situation

Payables had to be taken over and stabilised at short notice while SAP S/4HANA was being introduced in the payables process. Incoming invoices had to be processed on time, and the interfaces with procurement and supply chain needed to work together better.

Approach

Taking over immediately

Took over and stabilised the payables processes without onboarding time and processed incoming invoices on schedule.

Shaping SAP S/4HANA

As key user and test user, tested and helped shape the payables process in the new system.

Digitalising invoice approval

Digitalised invoice approval with SAP VIM and optimised the account assignment logic.

Improving interfaces

Improved collaboration between accounting, procurement and supply chain.

Result

Result and handover

Digitalised payables processes with complete documentation, handed over to the internal team.

What others can take away

A system roll-out is the best moment not just to migrate processes but to improve them – provided someone keeps day-to-day operations stable along the way.

Reference

“She dealt with numerous challenging tasks without any onboarding, always maintaining a positive attitude … she familiarized herself quickly with new tasks and solved even complex problems very reliably.”

Head of Accounting and Consolidation, KHD Humboldt Wedag